Chain of Responsibility
The Virtual Superintendent uses a novel combination of technologies to ensure relevant Chain of Responsibility (CoR) data is captured, allowing head contractors to manage many of their CoR obligations. This Chain of Responsibility solution is central to delivering a project safely and efficiently and becomes particularly important when machines and staff are working off site as part of their role.
The freely available SafeSite mobile app combines data from a group of different sources to collect CoR data on site that feeds into the Virtual Super. This allows for a wider rollout of the CoR solution across your project, including those projects with mixed machine fleets and operators from multiple subcontractor suppliers. SafeSite can also integrate and share data with some other site safety solutions, including 3D Safety and Pegasus.
The Virtual Super can assist head contractors to meet their CoR obligations by recording the following data:
- Fit for work checklist
- Machine checklist
- Driver performance and compliance
- Driver fatigue management
- Monitoring load weight
- Tracking contaminated material
Data generated includes notifications and can be viewed in project specific reports and dashboards.
Fit for Work Checklist -
As subcontractors sign-on to the SafeSite mobile app each day, they answer Fit for work questions.
This data is kept for the head contractor's records and can be viewed by the appropriate people in SafeSite or the Virtual Super.
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Machine Checklist
As plant operators sign-on to the SafeSite mobile app each day, they will complete a machine checklist, if appropriate. Operators can record photographs of any defects and to add detailed notes to their machine checklist. If any issues are recorded, the appropriate people will be alerted immediately. Supervisors are also able to add comments to the checklists and set the relevant machine status, e.g. machine is unfit to be used.
This data can be viewed by head contractors in SafeSite or the Virtual Super, is kept for their records and provides the evidence that all machines for the project are fit to be working.
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Driver Performance and Compliance -
The SafeSite app is used to ensure that drivers are complying with their on-road CoR requirements, e.g. speeding or travelling on the correct haulage routes.
The SafeSite app is capable of recording location and speed data. Often, trucking companies will have their own GPS system already installed on some / all of their truck fleet, and while it is possible to use some of this data for CoR reporting, the SafeSite app is freely available for use on Android and Apple phones / tablets. SafeSite can be used across mixed fleets of machines, and captures accurate and complete data for CoR reporting. This is an extremely convenient way to record all of the CoR data needed to meet audit requirements.
Driving events can be viewed by head contractors in the Virtual Super as charts and reports or can be viewed live or replayed on their site map. This can be particularly useful where a reported event may need further investigation. Notifications can be sent to supervisors via text or email the instant an event occurs.
The reports and dashboards in the Virtual Super are designed to give insights into the daily performance of the transport fleet, and highlight those operators that continually push the rules.
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Driver Fatigue management -
Once a driver has signed on to SafeSite, they will be prompted to take breaks to manage fatigue and comply with their duties to manage work and rest time according to the "Standard Hours" guidelines stipulated by the National Heavy Vehicle Regulator.
Drivers can also be assigned to operate under the Basic Fatigue Management Plan rules where these apply.
This data is kept for head contractor records to ensure that drivers are meeting their safety requirements.
From within the SafeSite app, a driver can see the timeframe within which they are required to take their next break and how long the break must be. As soon as they mark this break as finished, SafeSite automatically calculates the timeframe and length of the next break according to the driver's break schedule.
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Monitoring Weight to Ensure Overloading is not Happening
The Virtual Super can integrate with weighbridges and LoadRite machine weighing systems to monitor and automatically record load/truck weight. Electronic weighbridge dockets replicate the capabilities of a standard weighbridge and are automatically generated by the Virtual Super for compliance and billing purposes.
The Virtual Super stores the relevant truck Tare, GVM, GML and PBS weights and, based on the known haul route, will manage the maximum allowable weight the truck can be loaded to. Once loaded, the electronic weighbridge docket is generated, allowing the head contractor and subcontractor to manage billing.
The electronic weighbridge docket is also recorded on the drivers phone and in the event that a truck driver is pulled over and checked, the electronic weighbridge docket can be displayed as a replacement for a paper weighbridge docket.
Drivers can enter axle weights into the weighbridge docket, where required.
If required, tip off weight details can be recorded and the tip location checked against the target dump location.
If a truck is overloaded, the relevant staff and the driver can be notified and this data can be viewed in reports or live on the map.
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Tracking contaminated materials -
Material is tracked from origin to destination which allows the movement of contaminated material to be understood and documented.
This data can be viewed live or historically on the site map in the Virtual Super if any details need to be checked, e.g. material is dumped in the wrong location.
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Notifications -
To ensure that recurring issues are not missed, the Virtual Super can be set up to send notifications or have reports/dashboards emailed daily to key people within the head contractor organisation.
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Notifications can be received in a variety of ways, such as by email, push notifications or from within the various standard/custom Virtual Super reports/dashboards.
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Reports and Dashboards -
Detailed reports and live dashboards are available using the data collected in the Virtual Super.
Standard reports and dashboards are available for head contractor staff to view.
For a more detailed analysis of data, customised reports and dashboards can be created with the metrics that are important to the head contractor organisation.
Reports and dashboards can easily be shared with other Virtual Super users on the project, or can be set up to be emailed daily to key people.
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Using and interpreting a combination of specific data, the Virtual Super gives head contractors the information to effectively manage their CoR obligations for all staff and plant working on and off site. Notifications ensure that key people in the organisation can respond immediately if any safety events occur. Using the Virtual Super system to collect CoR data allows head contractors to manage safety across their whole project in a way that is transparent and uncomplicated.