Understand the Chain of Responsibility

Virtual Superintendent helps head contractors meet their Chain of Responsibility (CoR) obligations by collecting, recording, and reporting compliance information from SafeSite and other integrated systems.

The Chain of Responsibility refers to the legal and operational responsibilities of head contractors to ensure the safety, compliance, and management of activities across a construction project. These responsibilities extend to both on-site and off-site operations involving personnel, plant, and transport activities.

Using the SafeSite mobile app, workers and plant operators can complete inspections, manage fatigue requirements, record compliance information, and capture operational data. This information is automatically synchronized with Virtual Superintendent, where it can be monitored through live maps, notifications, dashboards, and reports.

Together, SafeSite and Virtual Superintendent provide a comprehensive record of workforce, plant, and transport activity, helping head contractors monitor compliance, identify potential risks, and demonstrate fulfillment of their obligations.

Fit for Work Checklists

Workers complete a Fit for Work checklist each time they sign in to the SafeSite app. The checklist records information that helps demonstrate workers are fit to begin work safely.

Completed checklists are synchronized with Virtual Superintendent, where they are retained as part of the project record and can be reviewed by authorized users.

For more information, read the following help articles:  

• Manage Failed For for Work and Machine Checklists
• Create an Event Notification
• The Messages Page
• The Issues Page

Machine Checklists

Plant operators complete a machine checklist when signing in to the SafeSite app, where required.

Operators can:

• record inspection results
• attach photographs of defects
• add comments describing issues

If defects are identified, supervisors can review the checklist, add comments, and update the machine's Service Status if the machine is no longer fit for use.

Machine checklist records are synchronized with Virtual Superintendent and provide evidence that plant inspections have been completed before work begins.

For more information, read the following help articles:  

• Manage Failed For for Work and Machine Checklists
• Manage Machine Service Status in Virtual Superintendent
• Manage Machine Service Status in SafeSite
• Create an Event Notification
• The Messages Page
• The Issues Page

Driver Performance and Compliance

SafeSite records driver location and speed information to help monitor compliance with transport requirements, including approved haul routes and speed limits.

SafeSite can be used across mixed fleets and can also integrate with supported third-party GPS and site safety systems, including 3D Safety and Pegasus.

Driving events are synchronized with Virtual Superintendent, where they can be:

• viewed live on the project map
• replayed for investigation
• analyzed through reports and dashboards
• used to generate notifications when compliance events occur

This information helps project teams identify recurring issues and monitor fleet performance.

For more information, read the following help articles:  

• Manage Speeding Events
• The Issues Page
• Create an Event Notification
• The Maps Page

Driver Fatigue Management

SafeSite supports driver fatigue management by prompting drivers to take mandatory breaks based on their assigned fatigue management rules.

Drivers can operate under:

• Standard Hours requirements
• Basic Fatigue Management (BFM), where applicable

SafeSite automatically calculates when the next break is required and the minimum break duration after each completed rest period.

Fatigue records are synchronized with Virtual Superintendent and are available for reporting and auditing.

For more information, read the following help articles:  

• Driver Breaks in the SafeSite App
• Manage Failed For for Work and Machine Checklists
• The Issues Page
• Create an Event Notification
• The Maps Page

Load Weight Monitoring

Virtual Superintendent can integrate with supported weighbridge systems and LoadRite machine weighing systems to record vehicle and load weights automatically.

The system stores vehicle weight information, including:

• Tare weight
• Gross Vehicle Mass (GVM)
• Gross Mass Limit (GML)
• Performance Based Standards (PBS) limits

Using this information together with the selected haul route, Virtual Superintendent determines the maximum permitted load weight.

Electronic weighbridge dockets are generated automatically and can be used for compliance and billing. Drivers can also access these dockets from the SafeSite app and record axle weights where required.

If a vehicle exceeds its permitted load weight, notifications can be sent to the relevant project personnel, and the event is recorded for reporting and investigation.

For more information, read the following help articles:  

• The Issues Page
• Create an Event Notification
• The Maps Page

Contaminated Material Tracking

Virtual Superintendent records the movement of contaminated material from its origin to its destination.

Material movements can be viewed live or historically on the project map, allowing project teams to verify transport routes and confirm that material has been delivered to the correct location.

For more information, read the following help articles:  

• Create and View Spoil Reports
• The Arrivals Page
• The Orders Page

Notifications

Virtual Superintendent can notify project personnel when important compliance or safety events occur.

Notifications can be delivered through:

• email
• push notifications
• reports
• dashboards

Notifications help ensure that safety and compliance issues are identified and acted on promptly.

For more information, read the following help articles:  

• Manage Failed For for Work and Machine Checklists
• Create an Event Notification
• The Messages Page
• The Issues Page
• Manage Speeding Events

Reports and Dashboards

Virtual Superintendent provides a range of standard reports and live dashboards that present Chain of Responsibility information collected throughout the project.

Reports and dashboards can be used to review:

• Fit for Work checklists
• machine inspections
• driver performance
• fatigue management
• load monitoring
• contaminated material movements

Custom reports and dashboards can also be created to meet project-specific reporting requirements. Reports can be shared with other Virtual Superintendent users or scheduled for automatic email delivery.

Summary

By combining data collected through SafeSite with reporting and monitoring tools in Virtual Superintendent, head contractors can maintain a comprehensive record of Chain of Responsibility activities across their projects.

This information supports compliance monitoring, improves visibility of plant and transport operations, and helps project teams respond quickly to safety and operational issues.