The Suppliers Page
If a supplier does not yet exist in Virtual Superintendent, you must add them from the Supplier pages before you can assign item codes (chargeable items) or assign the supplier to an onboarded machine.
In this article
Permissions
To access the Suppliers page (Menu > Suppliers) and create or edit suppliers, you must have one of the following permissions:
- Admin Manager
- User Admin
Add a Supplier
To add a new supplier:
- Sign in to Virtual Superintendent.
- Click Menu > Suppliers. The Suppliers page opens.
- Click Add Supplier. The Add Supplier dialog opens.
- Configure a supplier using the available tabs (see below).
- Click Save. The supplier is added to the list.
Note: Once a supplier has been added to your project, it can only be deleted by customer support. To prevent use, set Active to No.
Edit a Supplier
To edit an existing supplier:
- Sign in to Virtual Superintendent.
- Click Menu > Suppliers. The Suppliers page opens.
- Select a supplier from the list. The Edit Supplier dialog opens.
- Update the supplier settings as required.
- Click Save. Your changes are applied.
Supplier Configuration Options
Configure suppliers using the three tabs available on the Add Supplier dialog:
- General - Basic details and feature configuration
- Docket Options - Default behaviors for dockets
- Order Options - Default settings for orders
General Tab
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| Field | Description | Notes |
| Number | Unique supplier ID | Required; enter any value if unknown |
| Name | Supplier name | Required |
| Active |
Controls whether dockets can be created for the supplier
|
Yes or No; if Yes, the supplier is active and dockets can be created for them; if No, SafeSIte users cannot record dockets for the supplier and SafeSIte registration QR codes cannot be generated for the supplier |
| Bulk Import Enabled | Allows bulk docket import. See the Bulk Import Dockets Using an Excel Spreadsheet help article. | Yes or No; if Yes, the supplier can bulk import dockets from Excel spreadsheets; if No, the supplier cannot bulk import dockets |
| Clone Dockets Enabled | Allows cloning of dockets. See the Clone Dockets help article. | Yes or No; if Yes, the supplier can clone existing dockets; if No, the supplier must manually create or import dockets |
| Require Fit for Work Signon |
Enforces fit-for-work questions
|
Yes or No; applies during SafeSite sign-on; if Yes, subcontractors must answer fit for work questions during SafeSite sign-on; if No, subcontractors are not required to answer |
| Remove Cost Code Information |
Hides cost codes on dockets
|
Yes or No; if Yes, cost codes are not shown for the supplier when reviewing or exporting dockets for the supplier; if No, cost codes are shown |
| Dockets Pre-Filter Enabled | Enables pre-filtering on the Dockets page, and the Docket Pre-Filters button in the upper-left corner of the page | Yes or No; prompts users to filter before loading dockets; if Yes, the pre-filter is shown when first loading the Dockets page; if No, the pre-filter is not shown when first loading the Dockets page; applies to dockets subcontractors (for example, Subcontractor Admin, Dockets Admin, Dockets Super User or Senior Project Engineer) |
| Color |
Label color used to represent this supplier on the main map
|
Enter a six-character hex code or use the color picker
|
Docket Options Tab
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| Field | Description | Notes |
| Weighbridge - Hauler Enabled |
Auto-generates hauler + weighbridge item codes
|
Yes or No; if Yes, one hauler item code and one weighbridge item code are automatically generated for the supplier and disposal sites can be restricted to those specified in the Disposal Sites field |
| Weighbridge - Loader Enabled |
Auto-generates loader + weighbridge item codes
|
Yes or No; if Yes, one loader item code and one weighbridge item code are automatically generated for the supplier |
| Disposal Sites |
Available disposal locations
|
Optional; select from the list of available sites |
| Breaks Are Editable |
Allows break edits without approval
|
Yes or No; if Yes, subcontractors can edit their own breaks; if No, edits to breaks must be approved by their supervisor |
| Docket Extras |
Enables additional docket fields
|
On or Off; must be On to activate the options below |
| Pre-start |
Adds pre-start activity to dockets
|
Requires Docket Extras. |
| Smoko |
Adds informal breaks to dockets
|
Requires Docket Extras. |
| Meal |
Adds a meal break to dockets
|
Requires Docket Extras. |
| Breakdowns |
Adds mechanical breakdowns to dockets
|
Requires Docket Extras. If a subcontractor records a breakdown, this time is automatically deducted from the docket |
| Travel | Adds travel time to dockets | Requires Docket Extras. |
| Docket Default Breaks |
Enables custom default breaks
|
On or Off; when On, the default breaks can be customized using the types, durations and start times specified on the dialog; when Off, breaks use the unedited values shown on the dialog |
Order Options Tab
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| Field | Description | Notes |
| Default Contacts | The supplier contacts used by default when creating an order (Menu > Orders > Create Order) and then selecting this supplier. These users automatically populate the required Contacts field (but can be manually removed or changed). | Select from the dropdown list; can be one or more contacts; contact customer support to add selectable users |