Head Contractor Admin: Register SafeSite Users

Both Head Contractor Admins and Subcontractor Admins can register new SafeSite users.

In most cases, Subcontractor Admins (suppliers) register their own staff. However, if a subcontractor arrives on site and is not yet registered, a Head Contractor Admin can assist with SafeSite registration.

Why SafeSite Registration is Important

The SafeSite mobile app is a key data‑capture tool for Virtual Superintendent. It is used to record:

• Plant, labor, and material dockets
• Truck driver and loader operator weighbridge dockets
• Chain of Responsibility compliance data
• Other site and safety information

To capture data for a specific project, the SafeSite app must be registered and linked to the correct supplier or head contractor.

SafeSite registration can be managed by either Head Contractor Admins or Subcontractor Admins, depending on the project setup.

Permissions

Subcontractor Admins must have the User Admin permissions in Virtual Superintendent to register SafeSite users.

Head Contractor Admins must also have the User Admin permissions to register SafeSite users.

Head contractor teams typically ask subcontractor admins to register their own users. You can share the relevant subcontractor admin help article with them for step-by-step instructions.

Methods for Registering SafeSite Users

There are two main ways to register SafeSite users:

• Method 1: Admin Registers the User in Virtual Superintendent
• Method 2: Send a Supplier Registration Code

Method 1: Admin Registers the User in Virtual Superintendent

In this method, an admin creates the SafeSite user account in Virtual Superintendent and sends a registration code to the user.

• The admin enters the user’s details on their behalf.
• A registration code is sent by SMS or email. The message includes a link to install the SafeSite app and the user's registration code.
• The user installs SafeSite and enters the code to complete registration.
• The user is not required to enter personal details.

This method is often used when the head contractor is onboarding subcontractors directly.

Method 2: Send a Supplier Registration Code

Instead of creating individual user accounts, an admin can send a generic supplier-based registration code.

When a user registers with this code, they are prompted to enter their own personal details.

To send a supplier registration code:

1. Sign in to Virtual Superintendent.
2. Open the Users page (Menu > Users). 
3. Select the QR Codes tab.
4. Select the Subcontractor tab.
5. In the Dockets Supplier field, choose the supplier.
6. Click Send as SMS or Send as Email.
7. Enter one or more phone numbers or email addresses. Addresses can be pasted if separated by commas or spaces.

Supervisor Generates a Supplier QR Code

If a subcontractor is already on site, a Supervisor with the SafeSite Superuser permission can generate a Supplier QR Code directly from the SafeSite app.

• The subcontractor installs SafeSite on their device.
• They scan the QR code to register for the selected supplier.

See the related support article for detailed instructions.

SafeSite Installation and Registration Guide

The Install and Register the SafeSIte App guide shows how a user completes registration using a registration code.