Register New SafeSite Users as a Subcontractor Administrator

The Register Users page (Menu > Register Users) in Virtual Superintendent is used by subcontractor administrators to register and manage SafeSite accounts for their own organization.

This guide explains the two different methods that can be used from this page:

1. Send a Supplier Registration Code. Send a Supplier Registration Code to users by text message or email. Each user enters their personal details during registration.
2. Display a Supplier Registration QR Code. Display a Supplier Registration QR Code that users can scan (for example, as a poster in a site building). Users must install SafeSite before scanning the QR code and enter their personal details during registration.

Permissions

To access the Register Users (Menu > Register Users) and Users (Menu > Users) pages where you can create new SafeSite accounts for your own staff, or invite users to create their own accounts, you must have the following permissions:

• User Admin
• Subcontractor Admin

Method 1: Send a Generic Supplier Registration Code

Use the Register Users page (Menu > Register Users) in Virtual Superintendent to generate a generic Supplier Registration Code.

You can then send the code to staff by text message or email. When a user enters the code, SafeSite prompts them to enter their personal details to complete registration.

To send a Supplier Registration Code:

1. Sign in to Virtual Superintendent.

2. Click Menu > Register Users. The Register User page opens showing your unique Supplier Registration Code.

   

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3. Click Send as SMS or Send as Email. The Please Enter Phone Numbers or Please Enter Emails dialog opens. You can also click Copy Code to save the code to your clipboard and then manually store it or communicate it to your staff.
4. Enter the phone numbers or email addresses of the new SafeSIte account owners. You can paste multiple phone numbers or email addresses from another file. Separate each entry with a comma or space.
5. Click Send Messages or Send Emails. Each user receives a text message or email with instructions for installing and registering SafeSite and the registration code to use.

Method 2: Print and Display a Supplier Registration QR Code

Use the Register Users page (Menu > Register Users) in Virtual Superintendent to generate a generic Supplier Registration Code and then display the code in your office (for example, as a poster on the wall) so new users can scan it and register a SafeSite account.

This method is useful when you want to help staff complete the registration process in person.

To create and print a Supplier Registration QR Code:

1. Sign in to Virtual Superintendent.
2. Click Menu > Register Users. The Register User page opens.

3. take a screenshot or a photo of the QR code and then print the screenshot. The QR code shown is valid indefinitely and can be used as many times as needed.

   

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4. Display the QR code in your office. For example, as a poster or sticker located where it can be easily seen by your operators. New SafeSite users can scan it and then register a new account in SafeSite.

Create SafeSite Accounts in Virtual Superintendent

In addition to the options described above, you can create SafeSite accounts for your staff from the Users page (Menu > Users) in Virtual Superintendent.

If you create accounts from this page on behalf of your staff, they are not required to enter their personal details when registering the SafeSite mobile app on their phones.

After an account is created, you can then send the user their unique registration code by text message or email.

To create a SafeSite account and send a registration code:

1. Sign in to Virtual Superintendent.

2. Click Menu > Users. The Users page opens on the SafeSite App Users tab, showing all SafeSite users in your project and their permissions.

   

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3. Click Add User. The Add User dialog opens.

   

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4. Enter the user's details, including their email address and cell phone number. See the User fields section below for more information about these fields.

   

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5. Click Save. The user's details are saved and the Add User dialog closes.

6. Locate the newly created account in the SafeSite users list and select it. Use the Name filter in the top left corner to filter by username or the Email field to filter by email address. The User Permissions dialog opens.

   

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7. Click User Registration Code. The Registration Code dialog opens.

   

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8. Click Create Code. A unique numeric registration code is generated and displayed.
9. Click Send Code to User as SMS or Send Code to User as Email. The user receives a text message or email with instructions for installing and registering SafeSite, together with their unique registration code. You can also click Copy Code to save the code to your clipboard and then manually store it or communicate it to your staff. Alternatively, take a screenshot of the QR code under the Option 2: QR Code Registration heading and print it or show it to the new SafeSite user to scan during registration.

User fields

The following fields are available when creating a new SafeSite account: