Use Calendar Groups For Shift Times

When you create an hours-based specified time period group, you can apply shift times to individual item codes in the group. Virtual Superintendent uses the docket date and start and finish times to automatically determine which rate applies.

For example, when a subcontractor selects an item code group with shift times, Virtual Superintendent determines whether to apply the day shift, night shift, or weekend rate based on the day of the week and the start and finish times.

You can also configure public holidays and rostered days off (RDOs). Virtual Superintendent automatically applies the appropriate rate when the docket date and times fall within one of these periods.

Calendar groups simplify docket creation by reducing the number of chargeable items that subcontractors need to choose from in the SafeSite app. They also reduce the number of labor groups that head contractor administrators need to create.

Enable Shift Times in Your Project

To enable shift time in your project, contact the Virtual Superintendent team and provide the following information:

• A custom ICS calendar that includes the public holidays and rostered days off (RDOs) that affect your project. An ICS calendar, also known as an iCalendar file, is a standard calendar file format.
• The days and times that apply to each rate for your project.

Send the ICS calendar and rate details to support@virtualsuper.com.

You can provide multiple ICS calendars if your project needs to account for different union RDOs or regional public holidays.

For example, your shift times might be:

• Day shift: Monday-Friday 05:00-17:00
• Night shift: Monday-Thursday, 17:00-05:00
• Weekend: Friday 17:00-00:00, Saturday, Sunday, Monday 00:00-05:00
• Public holiday: PH

The Virtual Superintendent team configures the shift times for your project based on your requirements. After the shift times are configured, you can apply them to individual item codes within specified time period groups.

Before you create a calendar group, create the individual item codes for the supplier. For example, create separate day shift and night shift item codes.

Video Guide

Watch the following video guide to learn more about calendar groups: