Simple Operator Timesheets

The Simple Operator Timesheets feature can be used on an operator’s personal device; however, it has been specifically designed for use on a shared device configured for a SafeSite Docket Station - in Machine Mode. This shared device is installed in a specific machine, allowing operators to complete a single timesheet while working on that machine, or to resume an existing timesheet as they move between machines throughout a shift.

Head contractors interested in using this feature should contact the Cloudscape team (support@virtualsuper.com), who will handle configuration and enable it for their project.

Virtual Super Set up for Simple Operator Timesheets

A head contractor admin needs to create the following in the Virtual Super:

• The Supplier(s)
• An Operator Timesheet Sign-on Profile
• An Operator Timesheet Item Code
• The operators, as SafeSite users

Create the Supplier

The following support article explains how to create a new Supplier in the Virtual Super.

IMPORTANT: When creating a supplier for the Operator Timesheet workflow, ensure:

• Docket Default Breaks = On but you must delete available breaks by clicking the bin icon for each break.
• Ignore the Docket Start Time setting, this is not relevant for the Simple Operator Timesheets feature.

Create an Operator Timesheet Sign-on Profile

The following support article explains how to create a new sign-on profile.

IMPORTANT: When creating a sign-on profile for Operator Timesheets, you must ensure:

• Sign-on profile Type = Labour
• Create Docket = Yes
• Landing Page = Operator

The Cloudscape team will need to set the following controls on your behalf:

• Dockets Today = No
• Simple Timesheet = Yes

Example:

Create Operator Timesheet Item Code(s)

The following support article explains how to create a new Item Code.

IMPORTANT: When creating an item codes for Operator Timesheets, you must ensure:

• UOM = Hours
• Assign the Operator Timesheet Sign-on Profile

NOTE: It is possible to create multiple item codes for this workflow. However, each user should be linked to just one item code.

Create Operators as SafeSite Users

When setting the SafeSite permissions for each operator, ensure that:

• Docket Contractor = Yes

  NOTE: The Timesheets permission in the user permissions dialog is for a separate workflow, do not enable this permission.

  Ensure Timesheets = No.

• Select the Supplier, created above, in the box beside the Docket Contractor

Each user needs to be assigned one of the Simple Operator Timesheet item codes. In the graphic below, the user has been assigned the Operator Timesheets item code.

Simple Operator Timesheets Workflow

Once this feature has been configured and enabled for your project, operators working for the timesheet supplier will complete this straightforward workflow in the SafeSite app.

There are two Simple Operator Timesheets workflows;

• Create a timesheet: An operator works on one machine throughout their shift.
• Resume a timesheet: An operator swaps between machines throughout their shift.

Operator Creates a Simple Operator Timesheet:

When an operator signs on at the start of their shift, a Draft docket is created on the Dockets page of the Virtual Super. When they sign off, the docket status updates to Submitted, and is ready to be processed for invoicing.

Operator Resumes a Simple Operator Timesheet:

Operators often sign-on to more than one machine throughout a shift. In this scenario, they can choose to resume an existing timesheet using the shared device installed in the machine.

When an operator signs on at the start of their shift, a Draft docket is created on the Dockets page of the Virtual Super. Upon signing off, the docket status updates to Submitted. If the operator swaps machines and chooses to resume their timesheet, the docket status returns to Draft, and will again update to Submitted when they sign off. The docket is then ready to be processed for invoicing.